The intern would assist with some or all of the following duties:
- Daily communication with suppliers in Ireland and the UK - the role is logistics focused; trainees are required to liaise with the group account handlers and suppliers.
- Sending documentation to suppliers for tour groups, creating technical itinerary documents for confirmed tours, preparing and sending rooming lists to hotels.
- Sending bookings, amendments and cancellations for visits and lunches to suppliers.
- Help with any admin work as required, may include sending contracts to Irish suppliers or assisting other departments.
- In collaboration with different language departments i.e. German, French, Mediterranean, English and Nordics, non-English speakers trainees assist with ensuring that all Tour guides, coach companies and overseas tour leaders have the necessary and correct documentation in order to manage and run their touring groups effectively.
- Responsible for updating the database with the correct details.
- Responsible for tasks specifically assigned to each individual by the manager apart from shared task within the department.
- Assisting in training the intern’s successor.
- Cover of front office reception as assigned.
- Assisting the Abbey Group with its environmental and responsible tourism initiatives.
Flexibility is required as the position may also extend to cover support in any of the Company’s other departments as the need arises.
